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MP-2022_Procedure_Payroll_Management_of_Part_Time_Staff; MP-2022_Procedure_Personnel_Related_Items * In coordination with the Information Systems Manager, assist with the updates of ERSEA policy and procedures. Program Procedures - Head Start - ESC Region 20 Job Title: Family Advocate Position Summary. HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. PDF DHS Head Start Program Policy ERSEA 1 SUBJECT Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. Required procedure for completion of 45-day screening requirements, Services to Pregnant Women, Post-Partum Visit, Mandatory Prior Approval for Withdrawal of Services for Persistently Aggressive Behavior, Pregnant Women-Edinburgh Postnatal Depression Screening, Consent for Mental Health Consultation Services, Delegate Monitoring and Corrective Action, Mandatory Utilization of ChildPlus Database, Updating Teaching Staff Rosters in ChildPlus, Data Collection and Entry for Health Information and Head Start Requirements, Early Head Start Continuity of Care and Head Start Multi-Age Grouping, Change of Enrollment; Transfer of Participant, Parent Reimbursement for Special Meetings, Governing Body Dispute Resolution and Impasse, Composition, Election and Transition of Parent Committee, Structure, Roles and Responsibilities of the Governing Board and Advisory Committee, Family Service Staff Professional Development, Family and Community Engagement Monitoring Report, Criminal Background Check Requirements for Employees, Consultants, and Contractors, Qualification Requirements for Center-based Teaching Staff, Requirements for Center-Based Teaching Staff Below Minimum Qualifications, Qualification Requirements for Family Service Workers, Requirements for Family Service Workers Below Minimum Qualifications, Safe Sleep Environments (Pictorial Guidance), Development of Safe Sleep Environment Policy, Reporting Suspected Child Abuse and/or Neglect Involving Program Staff, Tiers 1 and 2 Purchase Requisition Process, 600 Broadway, Suite 200Kansas City, MO 64105816-474-4240, A program of the Mid-America Regional Council. Faye Zink - Marketing Manager - Psyche Digital Marketing | LinkedIn Consistent attendance is defined as present or participating for 85% of expected hours, or more. ESC Region 20 is located in San Antonio, TX. Letter to the Head Start Community About Child Safety | ECLKC This video explores how community assessment data offers the foundation for ERSEA decision-making and supports full enrollment. Selection of over-income children is based on need and limited to 45% of a program's funded enrollment (45 CFR 1302.12). IMs are targeted communication tools from OHS which provide policy information to Head Start and Early Head Start grantees and delegate agencies. Elizabeth: And now it must be reviewed annually, correct? The following factors influence the identification, selection and enrollment of Early Head Start children and families: 1) Early Head Start enrollment is small at each center 2) few vacancies occur and 3) waiting lists far exceed funded enrollment opportunities. 2023-2024 ERSEA Presentation Slides. stream Discover how Head Start programs operationalizes the five letters through the lens of management systems and responsive family partnerships. * Ensure compliance with Y Head Start Policies and Procedures, Head Start Program Performance Standards, OCC, Licensing and MSDE in all areas of responsibility. ERSEA/Family Service Specialist Job Opening in Mc Kenzie, TN at Elizabeth: This clarifies a 10 percent total funded enrollment is for Head Start and Early Head Startprogram grantee. Explore materials and tools to help programs market their services, and develop and implement selection criteria. x[[~_iC=X!DEQ`hd.)dfAZ,ttws?+n=Bs\OO}r0:oxDF T3"85DO{hUe_lh;/#5ylaZApo8x-g A$LQJxEH1;D4`Q?k6Mzn=]~Hn-cSo\`?+ p4x@fHQ\' ZQn_'Sii1A4`RA+b1i`zHT >v:@P6, 1jcR$g4G|20VE RA3aD1AT=>1b ]p]o\0Mz8 Staff. HS and EHS Area Managers will report on a monthly basis center visits, home visits, training and compliance of classrooms and socialization sites to the . Prefill your email content below, and then select your email client to send the message. Elizabeth: So programs should determine if it's appropriate and feasible to serve mixed income groups. Classes with 18-20 children will have no more than 50% of 3-year-old children at the beginning of the program year. Blackboard Web Community Manager Privacy Policy (Updated). Staff & Program Monitoring - NMCAA Early Head Start Another provision I think is really important to note here, is that -- a focus on insuring that every childis safe, so if a program knows -- attendance patterns, and a child is not in attendance withoutexplanation, the program really needs to check and find out where that child is. Federal Administrative Procedures. The research shows that all children benefit, both low income andhigher income children, and their families benefit if income groups are mixed, so this makes it clearthat programs can consider accepting private pay from families who are not Head Start eligible. As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Those who are responsible for distributing and monitoring reports in ERSEA will . . The Office of Head Start has expanded its interpretation of public assistance to include families participating in the Supplemental Nutrition Assistance Program (SNAP). Policy Council 2017-18; Assigning Newborn to Expectant Mother's Slot Procedure : ERSEA Applications Continuity of Care Head Start Guidance, Procedures Program Policy and Procedures01/23/2018: Reviewing documents to make sure they are current and will upload again. Lowndes County Board of Education Head Start Policies and Procedures 4. NR=9t={d.H{~0XFa]kO(i!c]tIecyg*#T,Mg5 SE-IGiHlJw0Sy+Y*9-bM8@Q=b( OmA,N? "}>DGJ SQLa#$i th(ZMen,"Etc;VMa\tZh'uV,DY1VxVgbmYgJfZ!SIu\y2edlX6ZiFo_1]FFWUGW{'Il]>4GQEed W0L Really to ensure thatprograms know the patterns, and know what their children need. Responsible for training and supporting the on-boarding on new ERSEA Specialists Big Sandy Area CAP | Head Start endobj endobj With the highest priority on ensuring all Head Start children are safe, and proper reporting of child incidents to OHS when they do occur, together we can provide our children and families with high quality services and fulfill the mission of the Head Start program. Board Policy 2510P - Procedure for Head Start Monitoring (updated) . Title: Head Start/Early Head Start Family Advocate Department: Head Start. Recruitment Flyer: North. So, that's clarified in this final rule. Community Partner Letters & Interest Forms. . 3. Head start policies and procedures manual - Canada examples Working Guide How does your program make sure selection criteria reflect up-to-date community assessment data? The City of San Antonio Head Start and Early Head Start Child Care Partnership programs provide specialized quality education and comprehensive social services to eligible children and their families. we know that at least 10% of Head Start recipients' funded enrollment must be children who have been found, who have been . Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Head Start Program Performance Standards: Catherine: It really is, it's the very beginning, programs need to really determine what's in theircommunity and who is eligible before they can do anything else. Community Assessment: The Foundation for Responsive ERSEA Services <> ERSEA Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. Required Education and Experience: * High school diploma required. Participate in on-going training sessions and meetings to keep abreast of current OHS program policies. ERSEA: Attendance Policy - Head Start of Lane County View the job description, responsibilities and qualifications for this position. ;|Fo) Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. agency policy and procedures. Eligibility Verification Form 2022-2023. . <> Also, find resources to identify community partners and better address community needs. Find a Head Start job near you or anywhere in the U.S. This course is beneficial for all staff members. Determining Health Needs of New and Returning Children, Form 1020(a) Electronic Health Records Consent Form, Services to Pregnant Women-Post-Partum Visit (English), Services to Pregnant Women-Post-Partum Visit (Spanish), Form 4010(b) Child Information in Learning Genie, Form 4020 (a) Developmental Screenings in ChildPlus, Form 4030(d) Group Coaching into ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, Form 4020(a) Developmental Screenings in ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, ChildPlus Family Services Procedure Manual, ChildPlus.net Entering Personnel and Volunteer Information, ChildPlus Centralized Intake Procedure Manual, Resource Caring for our Children Basics, Coursework clarification for policies 8400 and 8500, Form 9030(a) Universal EHS Facilities and Safe Environments Checklist, Form 9030(b) Universal Outdoor Environments Checklist, Form 9030(a) Universal HS License Exempt Facilities and Safe Environments Checklist, Form 9030(a) Universal HS Licensed Facilities and Safe Environments Checklist, Resource 9050(a) Safe Sleep Sample Form, Resource for all Safe Environment policies and procedures, Procedure 9510c: Transportation Driver Requirements, Procedure 9510d: Driver training and evaluation, Procedure 9510h: Child Safety Restraint System Requirements, Health history and nutrition assessment forms, All COVID-19 Adjustment Policies and Procedures. x1 Om O f? Policy Council. Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. endobj Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, Selection: Prioritizing Families with Responsive Policies and Criteria, Enrollment: Creating Systems for Filling Every Seat, Attendance: Maximizing the Full Head Start Experience, Supplemental Nutrition Assistance Program (SNAP). The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). Problem-Solving and Relationship Skills in Preschool. ERSEA: Recruitment Process - Head Start of Lane County 9 0 obj A program's policies and procedures cannot require families X{7 27k 90Gsz%M$7=Y^k_; /$TvHi-H>P]kArIyBlEUPQO==:kT0sA(dF)D'rQoAH3uwSo*a.j2Xo}{qwgu d. dyuRd(b#0dH-kl~~=b7o^/?_xtm.Lp 7EMn ut/7Df Ab!~ih4uwM~dn!VR|hO2yM8V'/1xt8g3 1l9[)h{yb]5GpWgyJ;b-Q1,|d7OKdkg+v*U"\'iZ>D?q^T{qm0krTt in infant and toddler care settings (birth-3 years). V$$&+^H'+U"L dq/lH'!8 Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). Head Start Family Advocate . b$]d-F,o,"FSKA#:6yUB This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. Catherine: And we really severely limit suspension. Employee Center File Checklist (10/22) PAT File Review. In collaboration with the Head Start Director, the Executive Director will ensure the governing body, any advisory committee members, and the policy council are provided appropriate training and technical assistance to include: 1. ERSEA Cheat Sheet: Head Start Eligibility - The Gravely Group Ersea | Eclkc Management and staff who make Eligibility Determinations must be trained within 90 days of hire. Please use the navigation menu at the left to view the policy pages. Head Start staff can use this resource to bring an equity lens to discussions about ERSEA procedures and best practices. Results of the reports and ongoing monitoring will be used by the Head Start Director and managers to determine compliance with the Head Start . 230 Court Street Paintsville, Kentucky 41240 Phone: 606-789-1600 Fax: 606-789-5192. The program uses its understanding of the community to develop criteria, accounting for evidence-based risk factors. SUMMARY Under the supervision of the PFCE/ERSEA Manager, the Family Advocate is responsible for implementation of the Parent Family Community Engagement goals and framework. So 10 percent of a program's total funded enrollment, including all the modelsthat they run, must be children with disabilities. Policy #: ERSEA-2 . Grant Application; Policy & Regulations. This resource outlines strategies and guiding questions to help programs build and maintain responsive ERSEA systems. Safe Environment * Ensure facilities, materials, and equipment are safe . Early Childhood Development and Health Services III. How does your program's selection criteria and procedures support the fulfillment of this requirement? Position. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. Foundations of ERSEA | ECLKC The City's Head Start and Early Head Start services are available to children from 6 weeks to five years of age in the San Antonio and . Head Start Policy & Regulations. Right. Any Head Start/EHS location Or, you may call 731-364-4825 to have an application mailed, faxed, or emailed to you for your convenience **Submit Complete Applications to (YOU MUST SUBMIT AN ORIGINAL COLLEGE TRANSCRIPT TO VERIFY ANY RELEVANT COURSEWORK: Northwest Tennessee Economic Development Council Head Start/Early Head Start Program Play Promotes Early Development: Its Time For Play! ERSEA Associate | Matrix Human Services A process is in place for testing the validity of the selection criteria to make sure priority is given to the children most in need of services. This policy complies with Head Start Performance Standard 45 CFR Section 1302.13. * Work with ERSEA Specialist, Family Services Managers and Teachers to promote enrollment and attendance. Catherine: This was all revised in 2015, and much of this is also required in the Head Start Act, so itwould take an act of Congress to make any changes to this section. This assessment tool will help programs improve ERSEA services by identifying and enrolling the children most in need of Head Start services. For Early Head Start, except when the child is transitioning to Head Start, a $2500 Hiring Incentive. and enrollment policies and procedures to ensure it is meeting the needs of eligible pregnant women, children, and children . hM =L@QkUN^7;y \ Thank you for the work you do every day for children and families. Theystill, as always, need to serve their Head Start funded enrollment, but there are some really great ERSEA managers, teachers, home visitors, family service workers, health and management staff will gain knowledge to improve ERSEA systems. The ERSEA Institute 2022 is focused on five letters that are the backbone of Head Start services, E-R- S-E-A - eligibility, recruitment, selection, enrollment, and attendance. Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure . Find a Head Start job near you or anywhere in the U.S. endstream Health Mental Health and Disabilities Monitoring Record Keeping and Reporting Education ERSEA Child Plus Governance Expand each section to view the policies, procedures and forms for that subject area. Preschool Positive Behavior Support | ECLKC According to the Head Start Program Performance Standards, a program must ensure at least 10% of its total funded enrollment is filled by children eligible for services under the Individuals with Disabilities Education Act (IDEA). endobj Head Start Ersea Training - The Gravely Group A ranked waiting list is actively maintained and used to fill openings in a timely fashion. 2 0 obj STAFF AND PROGRAM MONITORING. Reports To: ERSEA Manager/EHS Director. Elizabeth: That's Subpart A. 1.6 The Policy Council, working in partnership with key Management and the governing body, reviews . FLSA Status: Non Exempt. 6. Big Sandy Area Community Action Program Head Start. <> Catherine: Absolutely, absolutely, making sure that they can get there, as well as making sure thatthey can attend a program, even if they don't have the required paperwork, they can attend for up to90 days, as long as they meet the state licensing requirements for immunizations are met. Expand each section to view the policies, procedures and forms for that subject area. Office of Head Start (OHS) | The Administration for Children and Families After a program determines it's service area, it needs to assess thecommunity. ERSEA governs how programs determine eligibility, enroll children, and track attendance. POLICIES & PROCEDURES > Resources > > > STAFF DIRECTORIES PROFESSIONAL DEVELOPMENT LIBRARY School Readiness . Does the waiting list prioritize children according to the selection criteria? partnering and engaging families of children with disabilities and suspected delays during the ERSEA process and beyond. Policies and Procedures - MARC Head Start 2022-23 Program Year Policies and Procedures All policies and procedures are organized by subject area. g. Knowledge of Head Start Performance Standards, policies and procedures, Head Start philosophy and program operations h. Ability to work effectively as part of a team and to lead teams REPORTS TO: Director of Head Start SUPERVISES: Community Outreach & Transportation Supervisor, ERSEA Supervisor, Clerk Catherine: Correct. Catherine: Really exciting, again, there's lots of exciting provisions, I think there'll be moreconversations about community needs assessment, people will have some questions about that, andabout eligibility could use a little more conversation, but really, that's kind of the overview of what'sin here, and we hope that people read it carefully. 3 0 obj Catherine Hildum: I'm happy to be here today to talk you about ERSEA. <> ERSEA governs how programs determine eligibility, enroll children, and track attendance. Prefill your email content below, and then select your email client to send the message. Elizabeth: And this informs the program's structure, and everything about the program, doesn't it? Age Eligibility: a. Head Start Policies and Procedures Policies and Procedures Program Forms Training Library & Webinars Policies & Procedures Website Links Policies and Procedures I. Recruitment/Enrollment II. PDF PY S O H S P Selection Criteria Policy - Southern Oregon Head Start 10 0 obj endstream endobj 1175 0 obj <>stream Head Start ERSEA Associate (Spanish Bilingual) (FT) Analyze, plan and implement enrollment systems. . Thank you, Catherine. Family Engagement Coordinator - LinkedIn These regulations outline the uniform administrative requirements, cost principles, and audit requirements for federal awards. 15 0 obj If you have any questions about our policies please Contact Us. More guidance is available to grantees through their federal program specialist. Elizabeth: he final section is on fees, and I think there's a new provision in this section. This ERSEA Specialist position earns a competitive wage of $18.25/hour. Apply to be an ERSEA (Enrollment, Recruitment, Selection, Eligibility, Attendance) Specialist with Utah Community Action. . ERSEA and Family Manager. ADPY 13.14.001 Mileage Reimbursement/Driver Certification, ADPY 13.14.002 EWS Timecard Entry. Really, I mean, I call it the "No Child Lefton a Bus" provision, because it just insures that children aren't unattended. H 8wBxlk|35. Related Regulations: 1302.12 Operational Procedure: 1. To give Head Start and Early Head Start Directors, Managers, Coordinators and Supervisors an understanding of the requirements of ERSEA including recent changes as a result of national attention. Head Start/Early Head Start Logo. A different approach is taken for Early Head Start child find. * Take part in the development of policies and procedures, when necessary . 19 0 obj 16 0 obj endobj <>/XObject<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> ERSEA: Intake and Enrollment Process - Head Start of Lane County You may download the software for free, if you do not already have it. Voluntary and Involuntary Withdrawal of Children. <>>> Position Purpose To apply professional expertise and over-sight in the ERSEA (Enrollment, Recruitment, Selection, Eligibility and Attendance) Department, ensuring that the agency complies with all regulations per applicable Performance Standards.