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If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. You should submit the EC on time and indicate that your evidence will be forthcoming. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ However, you have the right to appeal your results via theAcademic Appeals Procedure. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. London, E16 2RD You should receive a response withinone week of submitting the request for review. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. This step-by-step guide will clarify how to do that. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You can find the Extenuating Circumstances form here. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. EMC UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) A decision cannot be made until your evidence is received. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. I have offers from manchester and UCL. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. All Extenuating Circumstances claims must now be submitted on Portico. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. endstream endobj 448 0 obj <>stream You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. , normally no more than one week after the first affected assessment. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. endstream endobj startxref We provide opportunities for 300 staff and have an annual turnover of more . The source should always be stated below the table/figure. Oxford foundation year 2023 - The Student Room Deadlines for Geography modules are available from the Moodle pages for each module. Make sure you submit your application in plenty of time to reduce added stress. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Detail of where to submit the form are in your Student Handbook. ECs are designed for emergencies. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream You can only request deferrals 2 weeks in advance of the event. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. UCLs Grounds for ECs explain what will normally be considered. butler county election office phone number / . Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Victim of crime :Police/crime report - a crime number alone isnotacceptable. Is the claim supported by appropriate evidence? References in the text should be in the author/date (Harvard) format. Extenuating Circumstances | UCD Current Students Bereavement: You will be required to provide a death certificate. If you're struggling with situations beyond your control, extenuating circumstances could help. Your EC will only be validated on receipt and evaluation of your evidence. National Student Money Week: Here's how we're supporting you. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. EMC If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. You should be informed of the mitigation decision within one week of the EC Panelmeeting. If you do not submit the requested evidence, your claim will normally be rejected. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. Coursework UCL Department of Geography Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. Extenuating Circumstances | IOE Student Helpdesk - UCL - University Section 2.9: If you miss the deadline for EC claims. For your application to be approved, youll need to provide evidence of your circumstances. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. Coursework and project submissions dates are all available on the Moodle pages for each module. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. If you had a SoRA extension, please state the date after the SoRA extension was granted. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Re-affiliation of RUMS Clubs | Students Union UCL Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. Appeals should be submitted within 10 working days of receiving your outcome. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream This will come into effect for 2024 applications (i.e. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. there will be no penalty for submitting late). /Tx BMC Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. You must proof-read and correct all errors. Read the Extenuating Circumstances regulations before completing this form.2. e.g. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up.